Please make sure you contact me first (for availability), before filling out this agreement + booking form.
SESSION AGGREEMENT AND BOOKING FORM
AGREEMENT OVERVIEW: In the following conditions of contract Rob Barrow Photography shall mean Rob Barrow and any photographer appointed by his to work for the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by Rob Barrow Photography in writing.
COOPERATION: Unless otherwise noted, Rob Barrow Photography, it's associates or employees will be the exclusive photographer(s) at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify Rob Barrow Photography and photographer(s) in writing if they wish to have anything photographed in a particular way. Rob Barrow Photography or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. Rob Barrow Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to Rob Barrow Photography or beyond the photographer(s) control.
HOUSE RULES: clients agree and understand that Rob Barrow Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. If client appears under the influence of alcohol or drugs during the shoot, Rob Barrow Photography has the right to cancel the shoot immediately due to public liability and health and safety concerns.
IMAGES and COPYRIGHTS: Photographs/images produced by Rob Barrow Photography are protected by Copyright and remain the property of Rob Barrow Photography. Said images may not be digitally altered in any manner without prior written permission of Rob Barrow Photography. Clients will receive a high resolution digital disk/USB with printing rights. When publishing the photos on social media, Rob Barrow Photography must be credited as the photographer. The client must not benefit commercially from the reproduction of these photographs in any form. Rob Barrow Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Every images that is chosen will be fully edited to Rob Barrow Photography’s high standard.
MODEL RELEASE. Rob Barrow Photography reserves the right to publish photographs of the clients or in which the clients may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release Rob Barrow Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to Rob Barrow Photography’s use of said images.
RETAINER & PAYMENT SCHEDULE: A non refundable booking fee of 25% is due on receipt of booking form and invoice. This includes a 14 day cooling off period after payment in which the client is entitled to a refund if they choose to cancel the booking. The remaining balance for the session is due 2 weeks prior to the event. If extras are added on the day of the photo shoot, payments must be paid before the images are handed over to clients.
Journeys which require more than 25 miles of travel from Nantwich will incur travel expenses at Rob Barrow Photography’s discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.
CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents Rob Barrow Photography from photographing the event, Rob Barrow’s liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but Rob Barrow Photography will not be responsible for any further costs. Rob Barrow Photography will endeavour to appoint another photographer to attend a booking however it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.
If the client should have to cancel a booking the following cancellation fees will become due immediately:
The clients are entitled to a full refund of the 25% booking fee if they withdraw within 14 days of the date of the payment invoice.
The booking fee of 25% of total cost will be forfeited on cancellations made after 14 days. Cancellations made within 1 month of the event incur the full cost of the photographic service booked.
Where Rob Barrow Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.
In the event of postponement, then at the discretion of Rob Barrow Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.
It is essential to inform Rob Barrow Photography as soon as possible of any changes of venue, times, or contact details etc.
LIMIT OF LIABILITY: Rob Barrow Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond Rob Barrow Photography's control. The client agrees that Rob Barrow Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event.
COMPLETION SCHEDULE: Images can be expected to be edited within 2-4 weeks after the photo shoot date dependant on the volume of photographs taken. USB delivery can be expected within this time frame, but may take longer. These items can be picked up from Rob Barrow Photography's studio by appointment only (please email Rob Barrow Photography and ask for current address) or sent on request by recorded delivery.